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https://www.ziprecruiter.com/c/PacifiCorp/Job/Sr.-GIS-Administrative-Assistant-Portland,-OR--109014/-in-Portland,OR?jid=65760f7f21ac732f&lvk=W591RWQYx7EEwyc6NwqZBw.--Mc_-JtyBc
Sr. GIS Administrative Assistant - Portland, OR - #109014 PacifiCorp Portland, OR
PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability and diversity, equity and inclusion General Purpose Provides a variety of administrative and staff support functions for the GIS Production group. Compile and analyze data, prepare reports/recommendations for action by supervisor. Administers or coordinates programs, projects, and/or processes. Responsibilities Coordinate GIS Production workflow: o Track rejected jobs and coordinate with field operations and GIS Production personnel on data issues o Use RCMS/Maximo (work order management system) to check on work orders, service requests, and/or existence of field facilities o Check and receive department mail and email for incoming jobs o Review and verify all as-built construction jobs to ensure job packets are properly completed and all materials have been provided, reject if needed o Follow up with district office on rejected and past due as-built construction jobs o Coordinate and monitor the GIS production work corrections inbox for incoming digital job packets and map corrections o Assign work number to each work correction or facility point inspection received o Sort and log mapping jobs into database o Prepare, maintain and attach right-of-way permits to jobs received o File emailed mapping jobs in digital folders for mappers to access and work on. Responsible for records management of department files: o Sort and file paper mapping jobs into department central filing system o Prepare database of paper jobs to be archived o Coordinate with records management to ensure all records management policies/procedures are followed o Request paper job retrieval from long-term storage as needed o Retrieve paper jobs from files as requested by management, then re-file o Manage daily archival of mapping jobs received via GIS production work corrections inbox o After mapping is completed, send right-of-way permits to Right of Way department • Respond to inquiries by field operations and other internal customers • Utilize mapping systems to track down missing location information in map corrections. • Assist supervisor with legal discovery requests, investigations and audits • Perform monthly productivity metrics reporting • Perform some basic associate level GIS specialist mapping maintenance tasks in ArcFM. • Perform proxy responsibilities for Expense Reconciliations. • Send reminders and provide support for bi-weekly time entry. Requirements • High School Diploma or equivalent; or the equivalent combination of education and experience. • A minimum of 5 years of experience as a technical assistant or a similar role. • Communication and interpersonal skills including the ability to resolve internal and external customer issues. • Proficient with the use of personal computers including Microsoft Office Suite (Word, Excel, PowerPoint), databases, and file management. • Proficient with Adobe Acrobat • Proficient with Excel, Pivot Tables, Charts • Utility as-built document and mapping experience • Ability to apply judgment in determining the criticality of a request and forward to resources as appropriate. • Ability to work well under time constraints and maintain a high level of confidentiality. • Experience working in a changing, fast-paced, professional environment. • Ability to handle multiple tasks and time-sensitive projects. • Excellent organization and planning skills. • Ability to work with all levels of an organization including people with different styles and backgrounds; ability to work as a member of a team. • Ability to pack and lift “banker boxes” for document archival Preferences
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