https://www.ziprecruiter.com/c/PacifiCorp/Job/Sr.-GIS-Administrative-Assistant-Portland,-OR--109014/-in-Portland,OR?jid=65760f7f21ac732f&lvk=W591RWQYx7EEwyc6NwqZBw.--Mc_-JtyBc

​Sr. GIS Administrative Assistant - Portland, OR - #109014
PacifiCorp
Portland, OR

•  Posted: September 13, 2022
•  Full-Time

JOIN OUR TEAM!
​PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability and diversity, equity and inclusion

General Purpose
Provides a variety of administrative and staff support functions for the GIS Production group.  Compile and analyze data, prepare reports/recommendations for action by supervisor.  Administers or coordinates programs, projects, and/or processes.

Responsibilities

Coordinate GIS Production workflow:
o    Track rejected jobs and coordinate with field operations and GIS Production personnel on data issues 
o    Use RCMS/Maximo (work order management system) to check on work orders, service requests, and/or existence of field facilities 
o    Check and receive department mail and email for incoming jobs
o    Review and verify all as-built construction jobs to ensure job packets are properly completed and all materials have been provided, reject if needed
o    Follow up with district office on rejected and past due as-built construction jobs
o    Coordinate and monitor the GIS production work corrections inbox for incoming digital job packets and map corrections
o    Assign work number to each work correction or facility point inspection received    
o    Sort and log mapping jobs into database
o    Prepare, maintain and attach right-of-way permits to jobs received
o    File emailed mapping jobs in digital folders for mappers to access and work on.

Responsible for records management of department files:
o    Sort and file paper mapping jobs into department central filing system
o    Prepare database of paper jobs to be archived 
o    Coordinate with records management to ensure all records management policies/procedures are followed
o    Request paper job retrieval from long-term storage as needed
o    Retrieve paper jobs from files as requested by management, then re-file
o    Manage daily archival of mapping jobs received via GIS production work corrections inbox
o    After mapping is completed, send right-of-way permits to Right of Way department

•    Respond to inquiries by field operations and other internal customers 
•    Utilize mapping systems to track down missing location information in map corrections.
•    Assist supervisor with legal discovery requests, investigations and audits
•    Perform monthly productivity metrics reporting
•    Perform some basic associate level GIS specialist mapping maintenance tasks in ArcFM.
•    Perform proxy responsibilities for Expense Reconciliations.
•    Send reminders and provide support for bi-weekly time entry.


Requirements
•    High School Diploma or equivalent; or the equivalent combination of education and experience.
•    A minimum of 5 years of experience as a technical assistant or a similar role. 
•    Communication and interpersonal skills including the ability to resolve internal and external customer issues.  
•    Proficient with the use of personal computers including Microsoft Office Suite (Word, Excel, PowerPoint), databases, and file management. 
•    Proficient with Adobe Acrobat
•    Proficient with Excel, Pivot Tables, Charts
•    Utility as-built document and mapping experience
•    Ability to apply judgment in determining the criticality of a request and forward to resources as appropriate. 
•    Ability to work well under time constraints and maintain a high level of confidentiality.
•    Experience working in a changing, fast-paced, professional environment.
•    Ability to handle multiple tasks and time-sensitive projects. 
•    Excellent organization and planning skills.
•    Ability to work with all levels of an organization including people with different styles and backgrounds; ability to work as a member of a team. 
•    Ability to pack and lift “banker boxes” for document archival 

Preferences

• Knowledge of company, environmental and safety programs, regulations, and organizational policies, procedures, and practices.
• Basic knowledge of electric theory and operations, construction specifications and mapping systems.
• Experience with ArcGIS and/or ArcFM

The Oregon Geospatial Enterprise Office is still looking for a person to fill the Geospatial Governance Coordinator position (commonly referred to as the Framework Coordinator).  They have updated the job description and requested attributes to more accurately reflect the position.  It is a management level position with project and program management responsibilities.
 
They will begin to review applications on Friday, so don’t delay in submitting your application, resume and cover letter.  Here’s the link to the recruitment in Workday:
 
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--DAS--Print-Plant/Geospatial-Data-Governance-Coordinator_REQ-107731

Archaeological GIS Specialist
 
Applied Archaeological Research Inc. (AAR) is seeking an Archaeological GIS Specialist to support project work in Oregon and Washington. This role will primarily focus on creating maps and graphics for reports, preparing GPS units and managing GPS data, and supporting field operations as needed.
 
Depending on experience, the role also provides the opportunity to conduct archaeological fieldwork, support the preparation of archaeologic collections for curation, and manage archaeological collections.
 
This position is a permanent, full-time, hourly position that reports to the Principal Investigator.
 
Job Duties:

• Creating maps and figures for technical reports, using Esri ArcMap Pro 3.0 and Adobe Illustrator.
• Georeferencing historical maps and project plans to assist with project planning and archaeological research
• Creating field maps and assisting in field preparation by creating sampling grids and navigation maps, and identifying previous archaeological work and sites within project areas
• Managing AAR’s GIS database of previous project work and reference data
• Managing Trimble Geo7X GPS devices, including loading data and data dictionaries for reference in the field, downloading data, and performing data validation using GPS Pathfinder Office
• Maintaining data standards and metadata and share data with clients and project partners
• Managing GIS licenses and products and troubleshooting GIS system issues

 
Qualifications
Required

• GIS Certificate or 2+ years’ experience with Esri ArcGIS
• Familiarity with the cultural resource management industry and archaeological fieldwork
• Experience with Adobe Illustrator, Access databases, Excel, or comparable software applications

 
Desired

• Undergraduate degree in anthropology or a closely related field
• Completion of Archaeology Field School, experience conducting archaeological fieldwork
• Experience with GPS devices and data collection
• Experience with georectifying historical maps

 
Compensation and Benefits

• The starting wage is between $29 and $31 depending on experience and qualifications
• Partial subsidized health care plan options through Kaiser Permanente
• 7 paid holidays, including your birthday as a paid flex holiday
• 3 days PTO + 0.034 hours/hour worked PTO accrual
• Eligibility for Flexible Saving Account after 90 days
• Eligibility to participate in 401K plan after 1 year
• Long Term Disability insurance free of charge

 
About AAR
Founded in 1996, AAR is a multi-disciplinary cultural resource consulting firm based in Portland, Oregon. AAR has seven full-time and two part-time staff members and is mid-size among local Cultural Resource Management firms. AAR specializes in the archaeology of Pacific Northwest and adjoining regions and has successfully completed over 2,600 projects that have ranged from small-scale surveys to large, complex, multi-site testing and data recovery projects. AAR is committed to quality research and client services and is an Equal Opportunity Employer.
 
How to Apply
To apply, please submit your resume and a short (no more than 1 page) statement of interest to [email protected] by Friday, September 16th, 2022. If this email is not displaying correctly, our email is “jobs” at aar-crm.com, our website URL.