Senior Program Manager - GIS Records w/ Portland Water Bureau

Senior Program Manager - GIS/Records
City of Portland, OR 
​Portland, OR VIEW MORE & APPLY
Posted 2 days ago

The Position
The City of Portland Water Bureau (PWB) is seeking a Senior Program Manager in the Records/GIS Section of the Engineering Services Group. The core functions of the Records/GIS Section are to 1) ensure Bureau records are captured and archived according to the relevant retention schedules, 2) develop and maintain the Bureau's Content Management System, and 3) to develop and maintain the Bureau's infrastructure-oriented geographic information system (GIS). The Records/GIS Senior Program Manager is responsible for establishing and coordinating processes and procedures to ensure all bureau records are captured, organized, managed, and archived in accordance with established retention schedules, with direct responsibility for engineering and field maintenance records. As project manager, the position creates strategic plans and directs consultants working on the development and implementation of the Bureau's Content Management System, and integration with the City's archival systems, including automation of the record induction and metadata tagging processes.

The position also provides technical oversight and support on the Bureau's technology related initiatives and projects, including writing strategic technology plans, developing work plans, managing technology projects, and troubleshooting and solving technology related problems. The Records Senior Program Manager also identifies opportunities and works to integrate data systems to make common and related data available across various data systems. The position coordinates Bureau activities and resources to address various Bureau of Technology Services (BTS) programs and initiatives that impact Bureau operations or data systems, including disaster recovery plans and systems.

The position also participates in various groups and committees, including City wide committees, such as the Records Management Steering Committee and Legal Records Management Program Steering Committee, BTS-PWB Coordination team and BTS Customer Stakeholder's Group. The Records/GIS Senior Program Manager is also the project director of the Bureau's Geographic Information System and oversees the on-going development and expansion of the Bureau's GIS. This position requires the ability to exercise tact, diplomacy and excellent communication skills. The ideal candidate will have experience in public records management, information technology related program and project management, supervision, and a strong technical background in computers, relational databases, and information systems, including Content Management systems.
The Portland Water Bureau serves more than 900,000 retail and wholesale customers, almost a quarter of Oregon's population. PWB values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PWB encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PWB encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply.

To Qualify
The following minimum qualifications are required for this position:

• Experience managing information technology projects to successful conclusions.
• Experience developing and managing public records systems and content management systems.
• Ability to define issues, analyze problems, evaluate alternatives, develop sound conclusions and recommendations, and communicate complex technical matters to non-technical individuals, including policy makers.
• Ability to plan, assign, supervise and coordinate the work of professional and technical staff.
• Ability to engage in problem solving and establish and maintain effective working relationships with bureau management, a diverse staff and workforce, employees of other City bureaus, customers, the community, and others.
• Ability and experience in communicating effectively, orally and in writing; presenting conclusions and recommendations clearly and logically.

Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with a major in engineering, computer science, public administration or a closely related field; and at least five years of progressively responsible professional experience in information systems or technology project management, or an equivalent combination of training and experience. Experience in a public agency is preferred.

The Recruitment Process
An evaluation of each applicant's training and experience, as demonstrated in their resume and supplemental questions are weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Additional Information
Application Instructions
Applicants must submit a professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

• Your resume and answers to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• Your answers to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your answers to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your answers any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
• Your resume is recommended to not exceed a total of two (2) pages combined.

All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.

If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration Letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.

Veteran's Preference documentation must be submitted no later than the closing date and time of this recruitment

Non-citizen applicants must be authorized to work in the United States at time of application.
It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.

Questions?
Terrol Johnson, Senior Human Resources Analyst
Bureau of Human Resources
[email protected]
(503) 823-3172

​An Equal Opportunity / Affirmative Action Employer